Virtual Assistant Services
Running a business takes everything you've got. Between seeing clients, managing your practice, staying across compliance, and trying to grow — the back end of your business can quickly become overwhelming.
Careers Refined offers specialist HR and recruitment virtual assistant and online business management support designed specifically for health and wellness practitioners. With over 15 years of corporate HR, recruitment, psychology, and business operations experience, this isn't generic admin support. It's strategic, experienced, and built around what your business actually needs to run smoothly and scale with confidence.
Whether you're a psychologist, counsellor, naturopath, fitness coach, personal trainer, nutritionist, physiotherapist, or allied health practice owner, we're here to help you spend more time doing what you love whilst growing your business.
Start here...
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Complete your discovery form
Book a discovery call with us and complete the simple google form to tell us all about your pain points
Services
Operations and Executive support
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Calendar & diary management
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Inbox management & correspondence
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Travel bookings & itinerary coordination
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Meeting scheduling & minutes
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Presentation & report preparation
Recruitment & Talent Support
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Recruitment management
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Candidate sourcing & screening
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Interview & assessment coordination
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Recruitment process implementation & improvement
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Onboarding support
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Talent pipeline & candidate management
HR & People Operations
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HR documentation & contract management
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HR policies and procedures
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Employee lifecycle coordination
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Performance management
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Team communications & training coordination
Project & Business Support
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Project scoping & implementation support
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Timeline planning and project coordination
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Stakeholder communication & reporting
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Business process improvement
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Business change support
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Risk, issues & actions tracking
Systems & operations
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SOP & process documentation
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CRM & database management
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Workflow setup & organisation
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Business templates and resource creation
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File, documents & records management
Client & Business Growth Support
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Client onboarding & communications
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Supplier & contractor coordination
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Website building & management
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Social media scheduling & support
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Client database management
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Sales calls & email management
Recruitment Partner Packages
Provide a general description of the items below and introduce the services you offer. Click on the text box to edit the content.
4-week sprint
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The Focus: Rapid setup and bottleneck clearing.
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Investment: $1,200
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What is included:
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Development of a fully compliant, high-attraction job description.
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Full audit and setup of your internal candidate screening system.
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Complete management and filtering of your active applicant streams.
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First-round professional phone screening executed for all top-tier candidates.
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Custom, structured interview guides handed over for your final selection.
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6-week recruitment partner
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The Focus: End-to-end process management.
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Investment: $1,700
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What is included:
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Development of a fully compliant, high-attraction job description.
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Full market placement and ongoing applicant flow management for 6 weeks.
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Continuous multi-stage candidate filtering and first-round phone interviews.
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Custom, role-specific interview templates and scorecards built for your team.
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A second set of expert HR eyes sitting in the final interviews with you to debrief.
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8-week support package
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The Focus: Extended talent acquisition for niche roles
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Investment: $2,200
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What is included:
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An extended 8-week buffer of dedicated internal process support and pipeline management
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Development of a fully compliant, high-attraction job description.
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Continuous active resume screening and phone interview coordination over two months.
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Custom, role-specific interview templates and scorecards built for your team.
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A second set of expert HR eyes sitting in the final interviews with you to debrief.
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